Constitution

From Engineers' Council at OSU

Note: this constitution is not official, but is working draft.

Please see the talk page for discussion.

CONSTITUTION OF THE ENGINEERS’ COUNCIL The Ohio State University

Contents 1 Preamble 2 Article I – Name 2.1 Section 1: 3 Article II – Membership 3.1 Section 1 3.2 Section 2 3.3 Section 3 4 Article III – Officers 4.1 Section 1 4.2 Section 2 4.3 Section 3 4.4 Section 4 4.5 Section 5 4.6 Section 6 4.7 Section 7 5 Article IV – Continuing Duties of Council 5.1 Section 2 5.2 Section 3 5.3 Section 4 5.4 Section 5 5.5 Section 6 5.6 Section 7 5.7 Section 8 5.8 Section 9 5.9 Section 10 6 Article V – Meetings 6.1 Section 1 6.2 Section 2 6.3 Section 3 6.4 Section 4 7 Article VI – Constitution and By-Laws 7.1 Section 1 7.2 Section 2 8 Article VII – Dispersion 8.1 Section 1

[edit] Preamble

We, the student representatives of the departments in the College of Engineering of The Ohio State University, in order to establish a more general recognition for the College of Engineering, to develop a closer relationship among the engineering students, to encourage a wider acquaintance, and to bring the students in closer touch with practical engineering promotion, do organize ourselves into a council and adopt the following constitution.

[edit] Article I – Name

[edit] Section 1:

This organization shall be known as the Engineers’ Council of The Ohio State University.

[edit] Article II – Membership

[edit] Section 1

Membership in Engineers’ Council shall be three classes: 1) regular members, 2) associate members, and 3) advisory. Classes 1) and 2) shall be selected from students and student-affiliated organizations of the College of Engineering.

a

Regular members of Engineers’ Council shall be representatives of the organizations and societies listed in Article – I of the By-Laws, the executive board members, and freshman representatives. Only regular members are voting members.

b

Advisory members shall be the Dean and the Associate Dean of the College of Engineering. They shall not have the power to vote r introduce legislation.

[edit] Section 2

Each organization or society may have one voting representative, at the discretion of that organization or society. In addition, each organization may elect an alternative representative who shall vote in case a regular representative is absent. Each society must inform council of their representatives at the beginning of each quarter and after each election. Two regular representatives and one alternate will be selected, by petition and interview, from the freshman class no later than the seventh full week of each academic year. The president and vice-president, or their representatives, will constitute the reviewing and interviewing panels. Final appointment of the freshman representatives will be chosen by vote from Council.

[edit] Section 3

No student shall be denied membership in Engineers’ Council because of race, sex, color, national origin, religion, age, political views, veteran status, sexual orientation, or handicap.

[edit] Article III – Officers

[edit] Section 1

The officers of the Engineers’ Council shall be a President, Vice-President, Treasurer, Secretary, Director of Computers, Expo Coordinator, Director of Recruitment/Student Relations, Director of Corporate Relations, Social Chair, and Engineers’ Week Coordinator. These officers shall constitute the Executive Committee.

a

Nominations for officers shall be opened and elections shall take place at the last meeting of Spring Quarter. The new officers shall assume office at the first meeting of the calendar year.

b

In case of the vacancy of the office of President, a new election for President shall be held. The same procedure applies to the election of any other vacated office.

c

Any officer may be removed from office by a 2/3 majority vote or failure to perform duties.

d

No person shall hold more than one office at a time.

[edit] Section 2

All members and officers meeting University requirements shall be eligible for election.

[edit] Section 3

The President, as executive head of the Council, shall preside at the meetings, be in charge of all activities of the council, and enforce the provisions of the Constitution and By-Laws. The President shall have the power to appoint committee chairmen and committees as needed.

[edit] Section 4

The Vice-President shall perform the duties of the President in the absence of the President, act as Parliamentarian, and be responsible for the effective coordination and functioning of the Engineers’ Council’s committees, reporting to the President thereon. The Vice-President shall be responsible for the dissemination of publicity either personally or by delegation, and organize the Engineering Expo or similar function for the benefit of all engineering students.

[edit] Section 5

The Secretary shall have charge of the correspondence of the organization, except that otherwise provided for, keeping a record of the same. The Secretary shall maintain the membership roll, minutes of each meeting, and a list of officers for each engineering organization.

[edit] Section 6

The Treasurer shall draw all orders for payment of money, keep record of all appropriations and disbursements, be custodian of all funds, and collect all fees to the organization. The Treasurer shall perform other duties as pertain to the office, and shall not be discharged until his/her accounts have been passed upon by the Executive Committee.

[edit] Section 7

The primary duty of the Expo Coordinator shall be to assist the Vice-President with the Engineering Expo. The Expo Coordinator shall also be available to work on service projects for the College of Engineering or other special projects, and to assist the above officers with their duties.

[edit] Article IV – Continuing Duties of Council

[edit] Section 2

To coordinate with Texnikoi and Tau Beta Pi the election of recipients of the Charles E. MacQuigg Award each Spring Quarter.

[edit] Section 3

To select students to fill the positions of the Faculty Committees within the College of Engineering.

[edit] Section 4

To assist the College of Engineering in any function for which Council’s assistance is requested.

[edit] Section 5

To provide articles for the National Association of Engineers’ Student Councils (NAESC) Newsletters.

[edit] Section 6

To initiate committees and functions required to better achieve the goals of Council as stated in the Preamble of this Constitution.

[edit] Section 7

To actively encourage and coordinate activities between the student organizations and the College of Engineering and the College of Architecture.

[edit] Section 8

To establish strong ties with corporate entities, and encourage participation in these entities in student events.

[edit] Section 9

To facilitate communications between the student organizations and the Colleges of Engineering and Architecture.

[edit] Section 10

To represent The Ohio State University, the College of Engineering, and Engineers’ Council at the National Association of Engineers’ Student Council Conferences. To select a council officer or member to serve as a liaison for the National Association of Engineers’ Student Councils to represent The Ohio State University’s Engineers’ Council at all mandatory meetings.

[edit] Article V – Meetings

[edit] Section 1

Regular meetings of the Council shall be held in alternating weeks during the Fall, Winter, and Spring Quarters. Special meetings may be called by the President or upon request of five members of the Council. Regular meetings may be omitted at the discretion of the President, unless overruled by a 2/3 vote of the members present.

[edit] Section 2

Quorum at all meetings shall be 50% of the total membership.

[edit] Section 3

A representative who is absent from a meeting may be represented by the alternate representative from his/her society. The alternate shall not have the power to vote except during the absence of the regular representative.

[edit] Section 4

Robert’s Rules of Order shall govern the procedure of all Council meetings.

[edit] Article VI – Constitution and By-Laws

[edit] Section 1

This Constitution may be amended at any meeting of the Council in the following manner:

a

The proposed amendment shall be presented in writing and filed with the Secretary.

b

The proposed amendment shall be given its second reading at the meeting following its introduction, and shall be voted upon at the following meeting

c

A 3/4 majority vote of the members present shall be necessary for the passage of said amendment, provided that the quorum is present at the time of voting.

[edit] Section 2

By-Laws may be enacted at any regular meeting of the Council be a 2/3 vote of the members present, provided that the proposed By-Laws shall have been presented to the body at the previous meeting and that, at the time of the vote, a quorum is present.

[edit] Article VII – Dispersion

[edit] Section 1

In the event that Engineers’ Council is dispersed, the Dean of the College of Engineering shall assume responsibility for all outstanding monetary assets and liabilities of the Engineers’ Council at the time of dispersion.